Legal Information

The boring but important bit. I’lll keep this painless, but small print’s small print.

This page explains how I look after your personal data, how this website works, and the terms that apply when you book me or use my services.
I care about trust. Part of that is being upfront about how things work behind the scenes.

Privacy Policy

Who’s responsible for your data?

That’ll be me.

Paul Phipps-Williams Photography Limited
Registered in England & Wales. Company Number 16939518 
Registered office: 91 Warstone Lane, Birmingham, B18 6PG
Email: [email protected]
Website: paulphippswilliams.com

In official data protection speak, I’m the data controller. In normal human terms: if you give me your information, I’m responsible for keeping it safe and using it properly.

What data I collect (and why)

I only collect what I actually need to do my job properly. That may include:

• Your name and contact details
• Enquiry and booking information
• Contracts, invoices, and payment records
• Questionnaires and planning details
• Emails and messages we’ve exchanged
• Event details relevant to your photography
• Basic website usage data (via cookies)

No weird stuff. No unnecessary stuff.

How I collect your data

Your data usually comes directly from you when you:

• Fill in a contact form on my website
• Enquire about or book photography
• Sign contracts or complete questionnaires
• Email or message me
• Access your online photo gallery

How your data is used

I use your information to:

• Reply to enquiries
• Manage bookings and contracts
• Photograph your wedding, event, or session
• Deliver galleries and images
• Send invoices and handle payments
• Communicate important information
• Improve my website and services

I do not sell your data, and I do not pass it around for marketing purposes. Ever.

Legal basis for processing

UK GDPR says I need a lawful reason to process your data. Mine are:

• Contract (because you’ve booked me)
• Legitimate interests (running my business properly)
• Legal obligation (tax and accounting requirements)
• Consent (where needed, for example optional marketing)

Third party services I use

To keep things organised and secure, I use a small number of well-established services:

• Studio Ninja for contracts, questionnaires, bookings and invoicing
• Pic-Time for online galleries and image delivery
• WordPress to run this website
• Payment providers to process invoices securely

These providers only process data as needed to deliver their services and are required to comply with data protection law.

When you access a gallery on Pic-Time, you will be asked to accept their terms and conditions as well.

Photography, images, and personal data

Photographs can be personal. I get that.

• Images are stored securely
• They’re only shared according to your contract
• They’re never sold or licensed without permission, unless agreed

Any use of images for my website, portfolio, or marketing is covered separately in your photography contract. If you ever have questions, ask. I’m very much on the open conversation end of the spectrum.

How long I keep your data

I only keep data for as long as there’s a good reason to:

• Client records: usually up to 7 years (tax and legal reasons)
• Images: as outlined in your contract
• Unsuccessful enquiries: typically deleted within 12 months

Your rights

Under UK GDPR, you can:

• Ask what data I hold about you
• Request corrections
• Ask for data to be deleted
• Restrict or object to processing
• Request a copy of your data
• Withdraw consent at any time (where applicable)

To exercise your rights, email me at [email protected].

Complaints

If you are unhappy with how your data has been handled, please raise it with me first so I can put it right. You also have the right to contact the Information Commissioner’s Office (ICO).

Website Terms of Use

This website is here to give you helpful information about my work and how I operate.

I do my best to keep everything accurate and up to date, but content may change. I am not liable for losses arising from reliance on information on this website.

All text and images on this site are protected by copyright. Please do not copy or reuse them without permission.

Photography Terms and Conditions

All photography bookings are subject to specific terms and conditions which you’ll review and accept as part of a contract before we work together.

These are provided and agreed through Studio Ninja before a booking is confirmed and cover:

• Payments and booking fees
• Cancellations and rescheduling
• Image delivery
• Usage rights
• Liability and limitations

If anything is unclear, ask before booking. No awkwardness. No fine print ambushes.

Cookies

This website uses cookies to:

• Make the site work properly
• Understand how people use it
• Improve performance and security

You can manage or disable cookies via your browser settings. Additional information is provided via this website’s cookie banner.

Changes to this page

This page may be updated from time to time. The latest version will always live right here.